- Activities and Classes
- Facility Hire
- Get Involved
- About us
Within phase 2, you are required to develop key plans and supporting documentation that are up to current legislative and safety standards.
Event planning involves the coordination of every detail of the event such as community gala, funfairs, art and music festival, trade show, street parade, street parties, sport days, on-roads sporting events etc.
The Events Safety Management Plan has been designed to support you during the planning phase of your event. It identifies key areas of action and consideration, and provides basic guidance on delivering a safe and successful event, whatever the scale. It's a key document that outlines all the elements of an event, including:
As an organiser, you’re required by law to protect your audience, staff, volunteers and others, from harm.
Under the Management of Health and Safety Regulations 1999, the minimum you must do is:
You can use the Event Risk Assessment Template, which has been designed to provide you with further guidance on how to complete a risk assessment and develop contingency plans for events.
It's the responsibility of the event organiser to ensure adequate risk assessments are in place. You should fully document your event’s risk assessments and any resultant measures you take to protect health and safety.
As part of developing your plans, you must consider the management of traffic. Organisers of large and major events may wish to hire a traffic management company. Fife Council’s roads officers work closely with the event organiser and contracted company to ensure the safety of event attendees, residents and other roads users. Where necessary, a site visit may take place to understand traffic requirements.
As part of safety process at events, organisers are required to contact their Local Community Police Officer for advice in relation to Crime Prevention. Further guidance on how to keep safe and be vigilant on suspicious behaviour can be obtained at Police Scotland.
You may also wish to visit the NaCTSO (National Counter Terrorism and Security Office) website, which provides a range of guidance and training including:
A walk-through safety inspection should be carried out immediately prior to the start of an event, during the event and at the start of each subsequent day of an event.
This list is not exhaustive and other event related activities may need to be added to this list. Further information can be found in our Environmental Health Information for Event Organisers document.
If the answer is ‘no’ to any of these questions, then immediate action must be taken to resolve the matter.